Handbook X Coordinator WebUI Manual

Handbook X Dedicated Server Administrator Guide (For Enterprise Plan Users)

This guide explains the features specific to Handbook X Dedicated Server (Private Server) and the differences from the cloud version (my.handbookx.com).

What is a Dedicated Server?

A dedicated server is an enterprise solution for operating Handbook X in an independent environment for each company or organization. Compared to the cloud version, it has the following characteristics:

Item Dedicated Server Cloud Version
Server Environment Dedicated environment Shared environment
Account Management Managed directly by administrators Users register themselves
Service Plan Unlimited (based on contract) Free/Personal/Team/Business
Storage Capacity Configured based on contract Limited per plan
Number of Workgroups Unlimited Limited per plan
Number of Books Unlimited Limited per plan

Features Specific to Dedicated Server

1. Accounts Tab

In the dedicated server version, the Accounts tab is displayed, allowing administrators to directly manage user accounts.

Difference from Cloud Version: The Accounts tab is not displayed in the cloud version. Users create their own accounts.

Main Functions

Function Description
Account List Display and search all registered accounts
Add Account Create new user accounts
Edit Account Password reset, permission changes, etc.
Delete Account Delete user accounts
Bulk Import Bulk account creation from CSV files
Bulk Permission Change Change permissions for multiple accounts at once
Device Restriction Access restriction by platform (iOS/Android/macOS/Windows)

For details, see 7. Accounts (Dedicated Server).

2. Account Permission (Organization-Level Permission)

In dedicated servers, user permissions can be set in 5 levels across the organization.

Account Permission Description Main Use
Owner Organization owner. Can use all functions System administrator
Admin Can use management functions such as account management and statistics viewing Department manager, IT staff
Normal Standard user. Can create and edit books General employees (content creators)
NoEx (No Export) User with restricted export function Confidential information viewers
Reader View-only user View-only users

Important: Account Permission and Sharing Privilege are independent concepts. For details, see D. Dedicated Server Administrator Guide: Managing Accounts and Workgroups.

3. Extended Statistics Features

Dedicated server administrators (Owner/Admin) can view statistics data for all users.

Statistical Target Options

Option Description Display Condition
All User All users on the dedicated server Dedicated server version with administrator permission only
All workgroup users + Non-workgroup users Users in workgroups you manage Always displayed
[Workgroup Name] Only users in a specific workgroup Displayed for each manageable workgroup

Difference from Cloud Version: The "All User" option is not displayed in the cloud version.

4. Differences in Workgroup Management

In the dedicated server version, workgroup management differs from the cloud version.

Workgroup Display

Item Dedicated Server Cloud Version
Managed Workgroups Tab "Workgroups you manage" "Owner's workgroups"
Joined Workgroups Tab "Workgroups you participate in" "Joined workgroups"

Member Management

Function Dedicated Server Cloud Version
Adding Members Select and add from existing accounts Invite by email address
Invitation Function None (direct addition) Available
QR Code Joining None Available
Join Request Approval None Available
Member Export None Available

Sharing Privilege Display

In the dedicated server version, permissions within workgroups are displayed as "Sharing Privilege".

Sharing Privilege Description
Workgroup Owner Owner of the workgroup
Manage sharing privilege (Admin) Can manage book sharing settings
With sharing privilege (Editor) Can share books
No sharing privilege (Reader) Cannot share books (view only)

5. Login Method Differences

Item Dedicated Server Cloud Version
Email/Password ○ ○
Apple ID Login - ○
Google Login - ○

Note: Social login (Apple ID, Google) is not available in the dedicated server version.

6. Profile/Settings Tab

Item Dedicated Server Cloud Version
Tab Name "Settings" "Profile"
Service Plan Display None Available
Payment Information None Available
Upgrade None Available

7. Features Without Restrictions

In the dedicated server version, the following restrictions do not apply (upper limits can be set based on contract):

Item Dedicated Server Cloud Version (e.g., Team Plan)
Workgroup Creation Count Unlimited Up to 5
Workgroup Member Count Unlimited Up to 6
Book Creation Count Unlimited Up to 30
Shared Book Count Unlimited Up to 30
Sections per Book 200 200

Best Practices for Dedicated Server Operation

Account Management Approach

  1. Create accounts per person: Issue one account per employee
  2. Minimize permissions: Grant only necessary permissions (principle of least privilege)
  3. Regular inventory: Regularly check and delete accounts for departing/transferred employees

Workgroup Design Approach

  1. Design according to organizational structure: Create workgroups by department/team
  2. Delegate authority: Delegate management of each workgroup to field leaders
  3. Handle concurrent assignments: One user can belong to multiple workgroups

Security Measures

  1. Use device restrictions: Set platform-specific access restrictions when limiting access from outside the company
  2. Export restrictions: Set "No Export" permission for users handling confidential information
  3. Use Reader permission: Set "Reader" permission for users who don't need to edit

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