Appendix D. About Sharing Privileges
This section explains sharing privileges within workgroups. Sharing privileges are set per workgroup and determine operation privileges related to book sharing and management within that workgroup.
Note: If you are using the dedicated server version, there are two different permission systems: "Account Permission" and "Sharing Privilege". For details, see A. Dedicated Server Administrator Guide.
Types of Sharing Privileges
Workgroup Sharing Privileges
| Sharing Privilege | Description |
|---|---|
| Owner | Workgroup owner. Has all management privileges |
| Manage sharing privilege (Admin) | Has workgroup management privileges and can manage book sharing settings |
| With sharing privilege (Editor) | Can create, edit, and share content |
| No sharing privilege (Reader) | Can only view content. Cannot perform sharing operations |
Operations by Sharing Privilege
Workgroup Management
| Operation | Owner | Manage sharing privilege | With sharing privilege | No sharing privilege |
|---|---|---|---|---|
| Change workgroup settings | ○ | - | - | - |
| Delete workgroup | ○ | - | - | - |
| Invite members | ○ | ○ | - | - |
| Remove members | ○ | ○ | - | - |
| Change sharing privileges | ○ | ○ | - | - |
| View QR code | ○ | ○ | - | - |
| Import users | ○ | ○ | - | - |
| Export users | ○ | ○ | - | - |
| Send bulk invitations | ○ | ○ | - | - |
| Change status | ○ | ○ | - | - |
| Set device restrictions | ○ | ○ | - | - |
| Leave workgroup | - | ○ | ○ | ○ |
Book Management
| Operation | Owner | Manage sharing privilege | With sharing privilege | No sharing privilege |
|---|---|---|---|---|
| View books | ○ | ○ | ○ | ○ |
| Create books | ○ | ○ | ○ | - |
| Edit own books | ○ | ○ | ○ | - |
| Edit others' books | ○ | ○ | - | - |
| Remove own books | ○ | ○ | ○ | - |
| Remove others' books | ○ | ○ | - | - |
| Change owner | ○ | ○ | - | - |
| Set access code | ○ | ○ | - | - |
Section Management
| Operation | Owner | Manage sharing privilege | With sharing privilege | No sharing privilege |
|---|---|---|---|---|
| View sections | ○ | ○ | ○ | ○ |
| Add sections to own books | ○ | ○ | ○ | - |
| Add sections to others' books | ○ | ○ | - | - |
| Edit sections of own books | ○ | ○ | ○ | - |
| Edit sections of others' books | ○ | ○ | - | - |
| Upload files | ○ | ○ | ○ | - |
Share Management
| Operation | Owner | Manage sharing privilege | With sharing privilege | No sharing privilege |
|---|---|---|---|---|
| View share list | ○ | ○ | - | - |
| Add shares | ○ | ○ | - | - |
| Edit shares for own books | ○ | ○ | - | - |
| Edit shares for others' books | ○ | ○ | - | - |
Group Management
| Operation | Owner | Manage sharing privilege | With sharing privilege | No sharing privilege |
|---|---|---|---|---|
| View group list | ○ | ○ | - | - |
| Create groups | ○ | ○ | - | - |
| Edit groups | ○ | ○ | - | - |
| Remove groups | ○ | ○ | - | - |
| Import groups | ○ | ○ | - | - |
| Export groups | ○ | ○ | - | - |
Statistics
| Operation | Owner | Manage sharing privilege | With sharing privilege | No sharing privilege |
|---|---|---|---|---|
| View statistics | ○ | ○ | - | - |
| Download data | ○ | ○ | - | - |
How to Set Sharing Privileges
Setting Sharing Privileges at Invitation
Specify the sharing privilege when inviting members.
- Open the workgroup member management screen
- Click the Invite button
- Enter the email address
- Select a Sharing Privilege (Manage sharing privilege/With sharing privilege/No sharing privilege)
- Click the Invite button
Changing Sharing Privileges
To change an existing member's sharing privilege:
- Display the workgroup member list
- Click the Sharing Privilege column of the target member
- Select a new sharing privilege
Note: The owner's sharing privilege cannot be changed.
Note: Members with "Manage sharing privilege" cannot change their own sharing privilege.
Sharing Privilege Notes
Owner Privileges
- There can only be one owner
- Owner privileges cannot be delegated to other members
- The owner cannot be removed from the workgroup
Manage Sharing Privilege Restrictions
- Members with "Manage sharing privilege" cannot change workgroup settings
- Members with "Manage sharing privilege" cannot delete the workgroup
- Members with "Manage sharing privilege" can change other members' sharing privileges
- Members with "Manage sharing privilege" can remove themselves (leave)
With Sharing Privilege Restrictions
- Members with "With sharing privilege" cannot manage other members
- Members with "With sharing privilege" cannot change sharing settings
- Members with "With sharing privilege" can only remove books they created
No Sharing Privilege Restrictions
- Members with "No sharing privilege" can only view content
- Members with "No sharing privilege" cannot create or edit books
- Members with "No sharing privilege" can only view books shared with them
Relationship Between Account Permission and Sharing Privilege (Dedicated Server Version)
In the dedicated server version, organization-level Account Permission (Owner/Admin/Normal/No Export/Reader) and Sharing Privilege within workgroups are independent.
Examples
- A user with "Normal" account permission can have "Manage sharing privilege" in a specific workgroup
- Even a user with "Admin" account permission has no privileges in workgroups they haven't joined
Permission Priority
- Account Permission (organization level) is checked first
- Access rights to the workgroup are verified
- Operations are permitted based on the sharing privilege within the workgroup
← Previous: Appendix C. About Permissions | Next: Appendix E. Troubleshooting →