4. Share

The Share feature allows you to distribute books to specific users and groups. Shared books become viewable in the app.

Note: Share management features are only available to users with plans that include workgroup features (Enterprise, Business, Team) or users with administrator privileges (Owner/Admin).

4.1 Share List

Opening the Share tab displays a list of sharing settings.

Display Items

Display Conditions

• Sharing settings for books you own
• If you are an administrator, sharing settings for all books

4.2 Adding a Share

To configure a new share:

1. Click the Add button
2. The Add Share dialog appears
3. Select the book to share
4. Set the share destination (users, groups, or access code)
5. Set the sharing duration if needed
6. Click the Save button

4.3 Sharing with Users

To share a book with specific users:

1. Select the Member tab in the Add Share dialog
2. Select the users to share with:
3. Search for usernames in the search box
4. Select users from the list
5. You can select multiple users
6. Click the Save button

Searching for Users

You can search for users in the search box using:

• Username (email address)
• Last name
• First name

4.4 Sharing with Groups

To share a book with groups:

1. Select the Group tab in the Add Share dialog
2. Select the groups to share with
3. You can select multiple groups
4. Click the Save button

Tip: Sharing with groups is easy to manage as it automatically handles member additions and removals.

Characteristics of Group Sharing

• When members are added to a group, they automatically become sharing targets
• When members are removed from a group, sharing is automatically revoked
• Sharing with a referenced group also includes members of reference groups

4.5 Sharing via Access Code

You can share a book with an unspecified number of users using an access code.

1. Select the Access Code tab in the Add Share dialog
2. Select an access code from the dropdown, or click the Generate Code button to create a new access code
3. Click the Save button

Note: If no access code is selected, the Save button will be grayed out and cannot be clicked. Be sure to select or generate an access code before saving.

Checking the Access Code

In the share list, books shared via access code display "Shared by Access Code."

Displaying the QR Code

1. Click the QR code button in the share list
2. The QR code dialog appears
3. You can print or save the QR code as an image

Users can access the book by scanning the QR code or entering the access code in the app.

4.6 Setting Sharing Duration

You can set a duration for sharing to make books viewable only during a specific period.

How to Set Sharing Duration

1. Open the Sharing Life Time section in the Add/Edit Share dialog
2. Set the start date/time
3. Set the end date/time
4. Click the Save button

Sharing Duration Behavior

Tip: Useful for limited-time campaigns or training materials that should only be viewable during a specific period.

4.7 Editing and Removing Shares

Editing a Share

1. Click the Edit button () of the share you want to edit in the share list
2. The Edit Share dialog appears
3. Modify the settings:
4. Add/remove share destinations
5. Change sharing duration
6. Enable/disable access code
7. Click the Save button

Removing a Share

To remove sharing settings:

1. Click the Delete button () of the share you want to remove in the share list
2. A confirmation dialog appears
3. Click the Delete button

Note: Removing a share prevents shared users from accessing the book.

4.8 Sharing Notes

Editing and Sharing

• Shared books can still be edited
• Edits are immediately reflected to shared users

Sharing Permissions

• Book owners can freely modify sharing settings
• Administrators can manage sharing settings for all books within their workgroup

Content Permission Settings

In sharing settings, you can configure the following content permissions for shared users:

Important (About Memo Feature): In the "Memo" feature available on iOS/Mac apps, when shared users add memos to section content, the system internally copies the section to store the memo. Therefore, if you want to allow shared users to use the Memo feature, you must grant the "Duplicate" permission in addition to the "Edit" permission.

Sharing Limits

• There is no limit to the number of share destinations per book
• However, a large number of sharing settings may affect performance

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