6. Messages

Use the messaging feature to communicate with users in your workgroup.

Message Screen

Select "Messages" from the side menu to display the message screen.

Toolbar

Message List

The message list is displayed on the left side of the screen, divided into "Received" and "Sent" sections.

Received Section

• Displays list of received messages
• Click section header to collapse/expand
• If hidden messages exist, "Show All (N)" button appears

Sent Section

• Displays list of sent messages
• Click section header to collapse/expand
• "Edit" button enters edit mode for multi-select deletion

Message Display Content

Each message displays the following information:

Viewing Messages

Click a message in the list to display the message body on the right side.

Displayed Content

• Sender Info: Sender's name
• Send Time: Message send date/time
• Subject: Message subject
• Body: Message content

Navigating Messages

While viewing message body, use up/down arrow buttons in toolbar to move to previous/next message.

Creating Messages

Create and send new messages.

Creation Steps

1. Click new message button (pen icon) on right side of toolbar
2. Message creation screen opens
3. Enter required information:
4. To: Select recipients
5. Subject: Message subject
6. Body: Message content
7. Click "Send"

Input Limits

Messages have the following limits:

Note: Exceeding limits will result in an error and prevent sending.

Creation Screen Toolbar

Draft Saving

When you click close (×) button while creating, the following options appear:

• Save Draft: Save input and restore next time
• Discard Draft: Discard input and close

Selecting Recipients

Select message recipients.

Search Selection

1. Enter name in recipient search field
2. Matching workgroups/members appear
3. Click item to select
4. Multiple recipients can be added

List Selection

1. Click "+" button in recipient field
2. Workgroup/member list appears
3. Click item to select
4. Click "Done"

Removing Recipients

Click "×" button on selected recipient to remove.

Inserting Links

Insert universal links to books or sections in message body.

1. Click link insert button in toolbar while editing body
2. Book selection screen opens
3. Select book or section to link
4. Link is inserted in body

Searching Messages

1. Click search button on left side of toolbar
2. Enter search term in search bar
3. Messages matching title, body, or sender/recipient names appear
4. Click cancel button to end search

Hiding Received Messages

Received messages cannot be deleted but can be hidden.

Hiding

1. Right-click message you want to hide
2. Select "Hide" from context menu
3. Message is hidden from list

Note: Only read messages can be hidden. Open unread messages first.

Showing Hidden Messages

1. Click "Show All (N)" button in received section header
2. Previously hidden messages appear again

Deleting Sent Messages

Sent messages can be deleted. Deleting completely removes the message from server, and recipients will no longer see it.

Individual Deletion

1. Right-click message you want to delete
2. Select "Delete" from context menu
3. Click "OK" in confirmation dialog

Batch Deletion

1. Click "Edit" button in sent section header
2. Enter edit mode, multi-select available
3. Click to select messages to delete
4. Click trash button
5. Click "OK" in confirmation dialog
6. Click "Done" to exit edit mode

Note: Deleted messages cannot be restored.

Previous Section: 5. Content Viewer

Next Section: 7. Sharing