7. Sharing
Use the sharing feature to share books with other users and workgroups.
Sharing List Screen
Select "Share" from the side menu to display the sharing list screen.
Toolbar
| Position | Item | Description |
|---|---|---|
| Left | Menu (≡) | Open side menu |
| Center | Title | Displays "Share" |
| Right | Add (+) | Create new share |
Screen Description
At the top of the screen, a description "Configure sharing settings for each book here" is displayed.
Column Headers
| Column | Content |
|---|---|
| Book | Book thumbnail and title |
| Member/Group | Share destination information |
Sharing List
Books being shared are displayed in a list. Each row shows:
- Book thumbnail: Book cover image
- Book name: Book title
- Share destination: Displayed in one of these formats:
- Member/Workgroup: Badge with person icon and name
- Access Code Share: "Shared via Access Code" text and QR code icon
- Edit button: Pencil icon (edit share settings)
QR Code Icon
Click QR code icon for access code shared books to open QR code screen.
Creating Shares
Share Creation Steps
- Click "+" button at top right of sharing list
- Book selection screen appears
- Select book to share
- Click "Next"
- Share settings screen opens
- Configure destination and options
- Click "Done"
Book Selection Screen
Toolbar
| Position | Item | Description |
|---|---|---|
| Left | Cancel | Cancel share creation |
| Center | Share | Screen title |
| Right | Next | Proceed to share settings |
Book List
- Round checkbox displayed on left of each book
- Book thumbnail, title, and description are shown
- Click book or checkbox to select
Share Settings Screen
Configure book share destination and conditions on the share settings screen.
Toolbar
| Position | Item | Description |
|---|---|---|
| Left | Back (←) | Return to book selection (new) or Cancel (edit) |
| Center | Share | Screen title |
| Right | Done | Save share settings |
Screen Layout
Share settings screen consists of the following sections:
- SHARING BOOK: Information about book to share
- Member/Group: Share destination settings
- Use Access Code: Access code share settings (switch)
- Share Period: Share validity period settings (switch)
SHARING BOOK Section
Information about the selected book is displayed:
- Thumbnail image: Book cover
- Book name: Book title
- Export allowed: Displayed if export is permitted
- File size: Book size (e.g., 144.0MB)
Sharing with Users/Groups
Share books with specific members or workgroups.
Adding Share Destinations
- Click "Add Member"
- Member/group add screen opens
- Configure destination:
Adding Members
- Member: Enter email address (suggestions appear while typing)
- Permission: Select permissions
Adding Groups
- Select a group: Available workgroups displayed as chips
- Click chips to select/deselect
-
Permission: Select permissions for group
-
Click "Add Member" button
Permission Types
Set permissions with 3 buttons:
| Icon | Permission | Description |
|---|---|---|
 |
View | View-only (always ON) |
 |
Edit | Can edit book |
 |
Duplicate | Can duplicate book |
Managing Share Destinations
Added share destinations are displayed in a list:
- Red "−" button: Remove share destination
- Group icon or profile icon with name
- Permission selector: Change permissions individually
Sharing with Access Codes
Share books with users outside your workgroup using access codes.
Enabling Access Code Share
- Turn ON "Use Access Code" switch
- Options appear
Note: When using access codes, individual member/group sharing cannot be set (will be cleared).
Access Code Settings
| Item | Description |
|---|---|
| Access Code | Select access code from dropdown, or click "+" to generate new |
| Access Code Permission | Permissions for users accessing via code (View/Edit/Duplicate) |
| Distribution Range | Restrict which workgroups can share the code (select workgroup or "Unlimited") |
QR Code Display
When access code is set, QR code appears at bottom of screen:
- QR code image: QR code for scanning
- Download QRCode: Save QR code as image file
- Copy Universal Link: Copy link to clipboard
Access Code Features
- Anyone with the access code can access books
- No workgroup invitation needed
- Disable code to immediately revoke access
Share Period Settings
Set the period during which books are shared.
Enabling Share Period
- Turn ON "Share Period" switch
- Options appear
Period Options
| Item | Description |
|---|---|
| From | Date/time when sharing becomes active (set date and time separately) |
| To | Date/time when sharing ends (set date and time separately) |
Click date or time to open date picker or time picker respectively.
Share Period Behavior
- Before start date/time: Book not shown to recipients
- Between start and end: Book accessible
- After end date/time: Book no longer shown to recipients
Editing Shares
Edit existing share settings.
Edit Steps
- Click edit button (pencil icon) for the book row in sharing list
- Share settings screen opens
- Change settings:
- Add/remove member/group share destinations
- Change permissions for each destination
- Configure access code settings
- Set share period
- Click "Done"
Removing Shares
To remove book sharing, in share settings screen:
- Remove all members/groups (click red "−" button)
- Turn off access code
- Click "Done"
Note: Removing share prevents recipients from accessing that book. The book itself is not deleted.
Previous Section: 6. Messages
Next Section: 8. Access Codes