7. Sharing
Use the sharing feature to share books with other users and workgroups.
Sharing List Screen
Select "Sharing" from the side menu to display the sharing list screen.
Toolbar
| Position | Item | Description |
|---|---|---|
| Left | Menu (≡) | Open the side menu |
| Center | Title | Displays "Sharing" |
| Right | Add (+) | Create a new share |
Screen Description
A description "Configure sharing settings for each book here" is displayed at the top of the screen.
Column Headers
| Column | Content |
|---|---|
| Book | Book thumbnail and title |
| Members/Groups | Sharing destination information |
Sharing List
Shared books are displayed in a list. Each row shows the following information:
- Book Thumbnail: The book's cover image
- Book Name: The book's title
- Sharing Destination: Displayed in one of the following formats:
- Member/Workgroup: A person icon and name badge are shown
- Shared via Access Code: Text "Shared via Access Code" with a QR code icon
- Edit Button: Pencil icon (edit sharing settings)
QR Code Icon
Tapping the QR code icon on a book shared via access code opens the QR code screen.
Creating a Share
Steps to Create a Share
- Tap the "+" button in the upper right of the sharing list screen
- The book selection screen appears
- Select the book you want to share
- Tap "Next"
- The sharing settings screen opens
- Configure the sharing destination and options
- Tap "Done"
Book Selection Screen
Toolbar
| Position | Item | Description |
|---|---|---|
| Left | Cancel | Cancel share creation |
| Center | Sharing | Screen title |
| Right | Next | Proceed to sharing settings |
Book List
- A round checkbox is displayed to the left of each book
- Book thumbnail, title, and description are shown
- Tap the book or checkbox to select it
Sharing Settings Screen
The sharing settings screen lets you configure the sharing destination and conditions.
Toolbar
| Position | Item | Description |
|---|---|---|
| Left | Back (←) | Return to book selection (when creating) or cancel (when editing) |
| Center | Sharing | Screen title |
| Right | Done | Save sharing settings |
Screen Layout
The sharing settings screen consists of the following sections:
- SHARING BOOK: Information about the book being shared
- Members/Groups: Sharing destination settings
- Use Access Code: Access code sharing setting (toggle switch)
- Sharing Period: Sharing validity period setting (toggle switch)
SHARING BOOK Section
Information about the selected book is displayed:
- Thumbnail Image: The book's cover
- Book Name: The book's title
- Export Permission: Displayed if export is permitted
- File Size: The book's size (e.g., 144.0 MB)
Sharing with Members
Share a book with specific members or workgroups.
Adding a Sharing Destination
- Tap "Add Member"
- The member/group add screen opens
- Configure the sharing destination:
Adding a Member
- Member: Enter an email address (suggestions appear as you type)
- Permission: Select a permission level
Adding a Group
- Select a group: Available workgroups are displayed as chips
- Tap a chip to select/deselect
-
Permission: Select a permission level for the group
-
Tap the "Add Member" button
Permission Types
Permissions are set using 3 buttons:
| Icon | Permission | Description |
|---|---|---|
 |
View | View the book only (always ON) |
 |
Edit | Can edit the book |
 |
Duplicate | Can duplicate the book |
Managing Sharing Destinations
Added sharing destinations are displayed in a list:
- Red "−" button: Remove the sharing destination
- Group icon or profile icon and name
- Permission selector: Individually change permissions
Sharing via Access Code
Use an access code to share books with users outside the workgroup.
Enabling Access Code Sharing
- Turn the "Use Access Code" switch ON
- The following options appear
Note: When using an access code, individual member/group sharing cannot be set (it will be cleared).
Access Code Settings
| Item | Description |
|---|---|
| Access Code | Select the access code to use. Choose from existing codes in the dropdown, or tap "+" to generate a new one |
| Access Code Permission | Permissions for users viewing via access code (View/Edit/Duplicate) |
| Distribution Scope | Restrict workgroups that can share the access code (select workgroup or "Unlimited") |
QR Code Display
When an access code is set, a QR code is displayed at the bottom of the screen:
- QR Code Image: QR code for scanning
- Download QR Code: Save the QR code as an image file
- Copy Universal Link: Copy the link to the clipboard
Access Code Features
- Anyone with the access code can access the book
- No workgroup invitation required
- Disable the code to immediately revoke access
Sharing Period
You can set a time period during which the book is shared.
Enabling Sharing Period
- Turn the "Sharing Period" switch ON
- The following options appear
Period Settings
| Item | Description |
|---|---|
| Start | Date and time when sharing becomes active (set date and time separately) |
| End | Date and time when sharing ends (set date and time separately) |
Tap the date or time to display a date picker or time picker respectively.
How the Sharing Period Works
- Before the start date: The book is not visible to the sharing destination
- Between start and end: The book is accessible
- After the end date: The book is no longer visible to the sharing destination
Editing a Share
You can edit existing sharing settings.
How to Edit
- Tap the edit button (pencil icon) on the row of the book you want to edit in the sharing list
- The sharing settings screen opens
- You can modify the following:
- Add/remove sharing destination members/groups
- Permissions for each sharing destination
- Access code settings
- Sharing period
- Tap "Done"
Deleting a Share
To remove sharing from a book, on the sharing settings screen:
- Delete all members/groups (red "−" button)
- Turn off the access code
- Tap "Done"
Note: Removing a share means the sharing destination users can no longer access the book. The book itself is not deleted.
Previous section: 6. Messages
Next section: 8. Access Codes