9. Sharing
Use the sharing feature to share books with other users and workgroups.
Sharing List Screen
Select "Sharing" from the side menu to display the sharing list screen.
Toolbar
| Position | Item | Description |
|---|---|---|
| Left | Menu | Open side menu |
| Center | Title | Displays "Sharing" |
| Right | Add (+) | Create new share |
Sharing List
Books currently being shared are displayed in a list. Each row shows the following information:
| Column | Content |
|---|---|
| Book | Book thumbnail and title |
| Member/Group | Share recipients (see below) |
| Edit | Edit button (pencil icon) |
Share Recipient Display
Share recipients are displayed in one of the following formats:
- Member/Workgroup: Profile icon and name displayed
- Shared by Access Code: "Shared by Access Code" text with QR code icon
Tap the QR code icon to open the access code QR code screen.
Creating Shares
Share Creation Steps
- Tap the "+" button at the top right of the sharing list screen
- Share settings screen is displayed
- Configure the book to share, sharing method, recipients, and permissions
- Tap "Save"
Share Settings Screen
The share settings screen allows you to select a book and configure sharing settings in a single screen.
Screen Structure
The share settings screen consists of the following sections:
- Book Selection: Select the book to share
- Sharing Method: Choose the sharing method
- Group/Member: Share recipient settings (when using Members/Groups)
- Access Code: Access code settings (when using Access Code)
- Permissions: Permissions to grant to share recipients
- Sharing Timeframe: Share validity period settings
Selecting Books to Share
In the "Please Select the Book You Wish to Share" section, select the books you want to share:
- Book thumbnails and titles are displayed in a list
- Tap the checkmark to select books
- Multiple books can be selected and shared at once
Selecting Sharing Method
In the "Sharing Method" section, select one of the following:
| Option | Description |
|---|---|
| Members, Groups Specified | Share books with specific members or groups |
| Access Code | Share books using an access code |
Sharing with Members/Groups
When "Members, Groups Specified" is selected, you can share books with specific members or groups.
Selecting Groups
In the "Group" section, available groups are displayed with checkboxes:
- Tap the checkbox to select groups you want to share with
- Multiple groups can be selected simultaneously
- Group icons are displayed next to group names
Adding Members
In the "Member" section, you can add individual users as share recipients:
- Enter email addresses to add members
- Added members are displayed in a list
Setting Permissions
In the "Permissions" section, set permissions to grant to share recipients using checkboxes:
| Permission | Description |
|---|---|
| View | Can view the book (always ON) |
| Edit | Can edit the book |
| Duplicate | Can duplicate the book |
Sharing with Access Codes
When "Access Code" is selected, you can share books with users outside your workgroup using access codes.
Access Code Settings
| Item | Description |
|---|---|
| Access Code | Access code to use. Tap to select an existing code or create a new one |
| Permissions | Permissions for users accessing via access code (view/edit/duplicate) |
Access Code Features
- Anyone with the access code can access the book
- No workgroup invitation required
- Disable the code to immediately stop access
Setting Share Duration
Set the period during which the book is shared.
Enabling Share Duration
- Turn ON the "Sharing timeframe" toggle
- The following options are displayed:
Duration Setting Options
| Item | Description |
|---|---|
| By Date | When ON, specify dates only without times |
| Share From | Date/time when sharing becomes active |
| Share To | Date/time when sharing ends |
| Creates new Event in Google Calendar | When ON, creates an event in Google Calendar |
Share Duration Behavior
- Before share start: Book is not visible to share recipients
- Between start and end: Book is accessible
- After share end: Book is no longer visible to share recipients
Editing Shares
Edit existing share settings.
Editing Steps
- Tap the edit button (pencil icon) on the row of the book you want to edit in the sharing list
- Share settings screen opens
- The following can be changed:
- Add/remove share recipient members/groups
- Permissions for each share recipient
- Access code settings
- Share duration
- Tap "Done"
Unsharing
Remove book sharing.
Unshare Steps
- Swipe left on the row of the book you want to unshare in the sharing list
- "Unshare" button appears
- Tap "Unshare"
- Tap "OK" in the confirmation dialog
Note: When you unshare, share recipients will no longer be able to access the book. The book itself is not deleted.
Displaying QR Codes
Display QR codes for books shared with access codes.
QR Code Screen
Tap the QR code icon in the sharing list to open the QR code screen:
- QR code image
- Save QR code button: Save image to photo library
- Copy Universal Link button: Copy link to clipboard
Using QR Codes
- Other users scan the QR code with the Handbook X app
- Access code is automatically entered and book becomes accessible
Previous Section: 8. Messages
Next Section: 10. Access Codes