11. Workgroups

Workgroups are the basic unit for managing users and content.

Workgroup Screen

Select "Workgroup" from the side menu to display the workgroup screen.

Toolbar

Tab Types

• Owned Workgroups: Workgroups you create and manage
• Joined Workgroups: Workgroups you've been invited to join by other users

Owned Workgroups

Manage workgroups you own.

Screen Layout

Workgroups are displayed in collapsible sections:

• My Workgroup: Your personal workgroup. Only members you have invited and shared with individually are shown here. Books shared via "Share" or "Access code" are not listed in My Workgroup.
• Created Workgroups: Additional workgroups you've created

Workgroup Header

Each workgroup header displays the following items:

Member List

When a workgroup is expanded, the member list is displayed:

Member Permissions

The following permissions can be set from the permission dropdown:

Pending Invitations

Members who have been invited but haven't accepted yet are also shown in the list:

• Email address and invitation status are displayed
• Status messages like "Invitation code expired"
• Cancel: Cancel the invitation
• Resend: Resend the invitation email

Creating Workgroups

Creation Steps

1. Select the "Owned Workgroups" tab
2. Tap "Add" on the right side of the toolbar
3. The workgroup creation dialog appears
4. Enter the workgroup name
5. Tap "Create"

After Creation

• You are automatically registered as the owner
• You can invite members

Inviting Members

Invitation Steps

1. Tap the Add Member button on the workgroup header you want to invite to
2. An email address input dialog appears
3. Enter the email address of the user to invite
4. Tap "Invite"

After Invitation

• An invitation email is sent
• The member appears as "Invited" in the member list
• They become a full member when they accept

Use Participation Settings

When the "Use Participation" toggle is ON, a QR code icon appears.

Inviting via QR Code

1. Tap the QR code icon
2. A QR code for joining the workgroup is displayed
3. Other users can scan the QR code to request to join

Deleting Workgroups

Deletion Steps

1. Tap the delete button (red trash icon) on the header of the workgroup you want to delete
2. A confirmation dialog appears
3. Enter the workgroup name to confirm
4. Tap "Delete"

Warning: Deleting a workgroup will delete all member data. This action cannot be undone.

Joined Workgroups

If you've joined other users' workgroups, they appear in this tab.

Screen Layout

• Workgroup names are displayed in a list
• Each workgroup can be expanded to view details

Leaving a Workgroup

1. Swipe left on the row of the workgroup you want to leave
2. The exit button appears
3. Tap "Exit"
4. Tap "OK" in the confirmation dialog

Note: After leaving, you will no longer have access to books in that workgroup.

Joining Workgroups

Join Steps

1. Select the "Joined Workgroups" tab
2. Tap "Join" on the right side of the toolbar
3. Select a join method:
4. QR Code Scan: Read a QR code with the camera
5. Enter Invitation Code: Manually enter an invitation code

After Joining

• A join request is sent
• Once the workgroup owner approves, you can access the books

Previous Section: 10. Access Codes

Next Section: 12. Account Management