3. Books

A book is the basic unit of content distributed in Handbook X. You compose content by adding sections (PDF, images, videos, web links, etc.) within a book.

3.1 Book List

The book list is the first screen displayed after login.

Display Items

Sorting

Click on any column header to sort by that column. Clicking toggles between ascending and descending order.

Selecting Books

You can select books you own by clicking the checkbox. Multiple selection enables bulk operations such as batch removal.

3.2 Selecting a Workgroup

You can switch the displayed workgroup from the dropdown at the top of the book list.

1. Click on the Workgroup name
2. A dropdown menu appears
3. Select the workgroup you want to display

Only books belonging to the selected workgroup will be shown in the list.

3.3 Creating a Book

To create a new book:

1. Click the Add button () on the book list screen
2. The Create Book dialog appears
3. Enter the following information:

1. Click the Create button

Tip: Setting a cover image makes it easier to identify books in the app.

Book Creation Limits

The number of books you can create varies by plan.

Note: Once you reach the limit, the message "too many books" will be displayed and you won't be able to create new books. Please consider upgrading your plan.

Section Limits

There is a limit on the number of sections that can be added to a single book.

• Max sections per book: 200 (same for all plans)

Shared Book Reception Limits

The number of books you can receive shares for also varies by plan.

3.4 Editing a Book

To edit an existing book:

1. Hover your mouse over the row of the book you want to edit in the book list
2. Click the Edit button () that appears on the right side of the row
3. The Edit Book dialog appears
4. Modify the information
5. Click the Save button

Editable Items

• Book Name
• Description
• Cover Image
• Color

Note: Only the book owner or users with write permission can edit a book. The edit button only appears when hovering over a book row you have edit permission for.

3.5 Removing a Book

Removing a Single Book

1. Hover your mouse over the row of the book you want to remove in the book list
2. Click the Remove button () that appears on the right side of the row
3. A confirmation dialog appears
4. Click the Remove button

Removing Multiple Books at Once

1. Select the checkboxes of the books you want to remove
2. Click the Remove button () in the toolbar
3. A confirmation dialog appears
4. Click the Remove button

Note: Removing a book also removes all sections within the book. This action cannot be undone.

Note: Only the book owner or users with delete permission can remove a book.

3.6 Changing Book Owner

You can transfer book ownership to another user. This feature allows you to transfer books you own to other users.

Steps to Change Owner

1. Select the book you want to change the owner of in the book list
2. Click the Transfer Owner button in the toolbar
3. The "Change Book Owner" dialog appears

Selecting a Workgroup

Select the workgroup from which to choose the new owner using the dropdown at the top of the dialog.

Note: If you select "My Workgroup", the message "There are no available users in this workgroup" will be displayed because there are no other users besides yourself. To change the owner, select a workgroup that has other members.

Selecting a New Owner

1. When you select a workgroup, the member list of that workgroup is displayed
2. Enter a username in the Search field to filter the list
3. Select the radio button for the user who will become the new owner
4. Click the Assign button

When the change is complete, the message "Change owner successfully" is displayed.

Users Who Can Be Selected as New Owner

Users who can be selected as the new owner must meet both of the following conditions:

1. Users who have been shared the book

2. Users who have been set up with user sharing or group sharing for that book

3. Users with Editor or higher sharing privilege within the workgroup

4. Owner
5. Admin (Manage sharing privilege)
6. Editor (With sharing privilege)

Note: Users with "Reader" (No sharing privilege) cannot be selected as the new owner, even if they have been shared the book.

For details on sharing privileges, see Appendix D. About Sharing Privileges.

Restrictions

• You can only change the owner of books you own
• After transferring ownership, the original owner loses administrative privileges for the book

3.7 Access Code

To view a book that has an access code set, you need to register the access code in advance.

Note: This feature is not for setting up access codes on books, but for registering access codes to view shared books. For information on how to share books with access codes, see 4. Share.

Registering an Access Code

1. Click the Access Code button in the toolbar
2. The Access Code dialog appears
3. Enter the access code in the input field
4. Click the Add Access Code button
5. The registered access code appears in the list

Deleting an Access Code

To delete a registered access code, click the Delete button next to the code you want to remove from the list.

Tip: Access codes are provided by the book's sharing owner. Please contact them if you need an access code.

3.8 Viewing Sections

Click on a book name to navigate to that book's section list screen.

For detailed section operations, see 3.8 Section Management.

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